EARLI 2015

 

Session Guidelines

You can download the complete overview of the EARLI 2015 session guidelines here.

 

 

A. Paper and symposia sessions

 

General Information

A paper session and a symposium session both consist of 4 conceptually linked papers. Each presenter has 15 minutes to present his/her work, followed by 5 minutes for questions and discussion. The Chair may choose to leave the questions to all four papers to the end of the paper session. The audience is encouraged to contribute to the discussion with questions. To limit disruptions, we ask the audience to remain for the entire session.

 

For the presenters

Please be on time for your presentation. Make sure you are present at least 15 minutes before the session starts, to upload your presentation on the computer. We suggest that you use the provided computer equipment, because switching between computers (e. g. using your own private laptop) will take up valuable time from your presentation, and can possibly cause delays. We strongly encourage you to save your presentations also in PDF format to avoid any presentation flaws of the content, especially if presenting on a different computer.

For the session chair

The main task of the session chair is to moderate a session in such a way that presenters and audience can benefit from each other in an optimal way. In general, the chair opens and closes a session and gives the floor to the presenters (and discussants) according to the planned programme. The following steps can help you fulfil this task:

1.     Before you go to the session meeting room, check the printed bulletin and the “Programme changes board” to determine if there are any changes to the scheduling of the session that you are chairing. The changes to the program are also updated here:

https://docs.google.com/document/d/1a7b4x1r_ZmwYkoMXQaEUdGvTa8Ls_sVA576Xouna0sg/edit

 

2.     If possible, arrive at the meeting room about 15 minutes prior to the start of the session. If you encounter problems, you should immediately alert the conference organizers (volunteers present in the room or at the local organizing committee office).

3.     Make sure that at the start of the session all PowerPoint presentations are saved on the computer and are ready to use.

4.     Monitor the time in order to give each presenter a fair opportunity for discussion. Allow maximum of 15 minutes for the presentation and 5 minutes for discussion. Alert the speaker 5 minutes and 1 minute before allotted presentation time is up.

5.     After the presentation, the discussion will be opened by the session discussant. The chair should facilitate the discussion to make sure participants get an opportunity to participate in the discussion. Keep in mind that the session must end on time, so that there is enough time for breaks between sessions.

 

 

 

 

 

 

 

 

 

 

For the session discussant (only applicable to symposia)

Since you are the one in the audience most familiar with the study of the presenter, we ask you to start the discussion after all the presentation will be completed, with a few questions or reflections about the presented research. Examples of topics that could be mentioned by peers reviewers include:

1.     What you liked about the study.

2.     Your take-away point (e. g. something I learned from this study is…, the conclusion that we should disseminate from this study could be that…).

3.     A question about the choices made in the research (e. g., why did you choose a certain framework, or method of analysis, etc.?)

4.     Implications for further research (e. g. are there unanswerable or new research questions?)

 

B. Poster sessions

 

General Information

Posters are grouped conceptually into sessions of 4-6 posters. The sessions will be chaired by another conference participant. Approximately 5 minutes after the start of the poster session, there will be a short opening session, in which each poster presenter will give a brief verbal presentation (max. 5 minutes),  highlighting main findings of his/her poster. After the introductions the participants will be invited to go around the posters and discuss with the presenters.

 

For the presenters

Please be on time for your presentation: make sure you are present at least 15 minutes before the session starts. Tape will be provided for placing your poster on the wall. It is your own responsibility to display your poster prior to the session. It is recommended that you bring a number of copies/ handouts of the poster (or the extended summary) with you. During the brief verbal presentations, give a short overview (max. 5 minutes) of the presented posters, highlighting the topic and main findings of your poster. An in-depth discussion of your findings can be held after the brief oral presentations, when the audience will individually walk around the posters to discuss with you. Your main job during the in-depth discussion is to supplement the information the poster contains.

 

For the session chair

The chair opens and closes a session and gives the floor to the presenters according to the planned programme. The following steps can help you to fulfil this task:

1.     Before you go to the session meeting room, check the printed Bulletin and the “Programme changes board” to determine if there are any changes to the scheduling of the session you are chairing.

The changes to the program are also updated here:

https://docs.google.com/document/d/1a7b4x1r_ZmwYkoMXQaEUdGvTa8Ls_sVA576Xouna0sg/edit

 

2.     If possible, arrive at the meeting room about 15 minutes prior to the start of the session and familiarize yourself with the room. If you encounter problems, you should immediately alert the conference organizers (volunteers in the room or at the registration desk).

3.     Monitor the time. Open the part of the session about 5 minutes after the session has started. Allow maximum of 5 minutes for the oral presentation of each poster. Alert the speaker 1 minute before the allotted time for presenting is up. Communicate your time signals to the presenter before the session starts.

 

 

 

 

 

 

C. Round table sessions

 

General Information

Round table sessions are dedicated to research that is in progress. Round tables are an opportunity to discuss not only outcomes but also the design of a research project or research in progress. Round tables allow maximum interaction with the presenters by abridging the formal presentation. Each round table session consists of 3 conceptually linked projects. Each session is presided by a chair. All the projects will be discussed in a single room.  

 

For the presenters

Each presenter has 5 minutes to introduce his/her project and raise one or two open discussion questions. A total 25 minutes is intended for discussion. Presenters should prepare handouts for the other participants but NOT a PowerPoint presentation. Please note that you are required to bring your own copies (approx. 25) of your handout for the participants. No computer, beamer or screen will be provided in order to enhance the interactive discussion character of the round table sessions.

 

For the session chair

The chair monitors the discussion in accordance with the discussion questions of the presenter and will make sure that each person is given the opportunity to participate. The chair opens and closes session and gives the floor to the presenters according to the programme. The following steps will help you to fulfil this task.

1.     Before you go to the session meeting room, check the printed bulletin and the “Programme changes board” to determine if there are any changes to the scheduling of the session that you are chairing.

The changes to the program are also updated here:

https://docs.google.com/document/d/1a7b4x1r_ZmwYkoMXQaEUdGvTa8Ls_sVA576Xouna0sg/edit

 

2.     If possible, arrive at the meeting room about 15 minutes prior to the beginning of the session and familiarize yourself with the room. If you encounter problems, you should immediately alert the conference organizers (volunteers in the room or at the registration desk).

3.     Monitor the time in order to give each presenter a fair opportunity for discussion. Allow a maximum of 5 minutes for the introduction of the three round-table presentations. Alert the three speakers 1 minute before the allotted time for presenting is up. Allow 25 minutes of discussion in small groups and then ask the audience to move to the second round-table. Allow 25 minutes of discussion in small groups and then ask the audience to move to the third and last round-table.   Communicate your time signals to the presenter before the session starts.

4.     Keep in mind that the session must end on time to ensure enough time for breaks between sessions.

 

For the audience

This session format is intended to be highly interactive. At a round table session the audience is gathered at a round table to discuss the research of the presenter. Since the projects in one session are linked, we recommend that you to attend the whole session. The session chair will alert you after 25 minutes so that you can move to another round-table so that you can have the opportunity to interact with all presenters.